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This category includes fraternities, sororities, student organizations, academic and other university departments, and intercollegiate athletics.

This category includes fraternities, sororities, student organizations, academic and other university departments, and intercollegiate athletics.

The Licensee (Renter) will provide Recreation and Wellness Services at Â鶹¾«Ñ¡ with evidence of General Liability Insurance in an amount not less $1,000,000 single limit against claims for bodily injury, death, and property damage, and will name Â鶹¾«Ñ¡/Recreational and Wellness Services as an Additional Insured and/or Certificate Holder.

The lighting fee will be assessed on a per-field, per-hour basis. Lights are paid the full hour to turn on then pro-rated after the first hour. Staff at the Allerton Sports Complex will evaluate safety considerations and may activate or leave the lights on as necessary for the safety of participants and spectators.

The custodial fee covers cleanup, disposal, and paper product expenses associated with facility use. This fee is non-refundable and must be paid at the time of deposit.

A supervisor fee of $15 per hour per supervisor is applied for personnel that are scheduled to be onsite during the facility rental. They are responsible for enforcing all policies and procedures. Facility rentals may require more than one personnel onsite due to the size or nature of the event.

The special lining fee will vary depending on facility rental requests and will cover the cost of professional field marking, including accurate measurements and proper placement of lines. Painting the fields is strictly prohibited. All field markings will be completed by Â鶹¾«Ñ¡ staff. 

If the fields are prepared but the event is rained out before it begins, only the custodial and special lining fees will be charged. If the event is rained out during play, fees will be charged for the hours completed and in progress at the time of cancellation. However, there will be no charge for hours scheduled after the cancellation.

• A delay to the start of the event may be made; however, it shall not disrupt the facility’s daily schedule and not exceed two (2) hours. If the delay requires more than two (2) hours for safe-playable conditions, the event will be cancelled.
• If an event for the next day is cancelled the night before due to inclement weather, then the Facility Use Agreement will drop from the original agreement number of days to one less.
   

Two flag poles, one on each end of the Student Recreation Fields, indicate the availability of the Student Recreation Fields for use.  The following coding system has been developed to notify participants, staff, and safety forces of the availability of the fields.

• RED FLAG – Indicates the conditions of the fields are such that playing on the fields is not advised for safety reasons or are under maintenance and no unauthorized use of the fields is permitted.
• YELLOW FLAG – Indicates that the fields have scheduled activities during the day and open recreation is not permitted.
• GREEN FLAG – Indicates that open recreation is permitted during the times this flag is displayed.
   

Decisions to make refunds will be at the sole discretion of Recreation and Wellness Services. Refunding deposits will only be considered if a fourteen (14) day notice is given prior to the start of the event. Reducing a two (2) day rental to a one (1) day rental after the contract has been signed does not reduce the rental amount due. All rental groups will be charged the amount denoted in the contract signed.

The Licensee (Renter) listed on the Facility Use Agreement bears ultimate responsibility for the conduct of all individuals affiliated with the rental. Recreation and Wellness Services retains the authority to levy charges or initiate legal proceedings against the Licensee accountable for any abnormal wear and damage to Â鶹¾«Ñ¡ property.

Recreation and Wellness Services mandates that vendors or tournament representatives selling items on University Property must obtain a license to do so.

• The Licensee (Renter) wishing to sell tournament or league-related t-shirts must pay a $25 licensing fee.
• The Licensee (Renter) permitting businesses to sell items unrelated to their event on university property must pay a daily fee of $50 per vendor for such rights.
• Recreation and Wellness Services retains the discretion to deny permission for vendors and/or Licensee’s to sell items on university property.
• Alcoholic beverages are strictly prohibited from being sold, possessed, or consumed on Â鶹¾«Ñ¡ property.
• Rental groups are not granted concession rights; Recreation and Wellness Services retains exclusive rights to sell concessions during rental events.
   

The Licensee (Renter) listed on the Facility Use Agreement may charge a spectator or admission fee to the event without payment of fees to Recreation and Wellness Services. Employees of Recreation and Wellness Services shall not be charged admission.

• The Licensee must set a fair and reasonable admission fee.
• Please understand the Student Recreation Fields are an outdoor facility, and managing spectator or admission fees for an event is challenging due to the open layout on the university campus.
• Recreation and Wellness Services is not responsible for issues, concerns, or discrepancies related to spectator or admission fees.